Current Vacancies

 

 

 

 

 

Payroll Associate I

JOB SUMMARY:
The Payroll Associate participates as a team member in the day-to-day payroll processing for multi-state   operations including keying and maintaining payroll information, answering employee and supervisor questions regarding payroll and preparing payroll related reports.
 
ESSENTIAL FUNCTIONS:
•Maintain employee records in computer system which includes the processing of new hires, terminations, garnishments and deductions.
•Compile, organizes payroll data, and enters data from time sheets into payroll software.
•Ensure accuracy of time sheets submitted by working closely with departments and employees to resolve time sheet discrepancies in a timely and professional manner.
•Maintain current and accurate employee information, i.e. rates, w4 status, address, phone numbers.
•Research and resolve various payroll related problems.
•Prepare and maintain payroll records, reports, and secures proper authorizations when required. Document workflow and work procedures.
•Audit timesheets and payroll reports.
•Complete employment verification and return to specific agencies.
•Maintain the confidentiality of all payroll records in accordance with federal, state and company guidelines.
•Filing and securing all required and necessary payroll documents.
•Provide customer service to employees and other departments.
•Perform other duties as required.
QUALIFICATIONS:
•Two years related experience in a computerized accounting/payroll environment preferred
•Proven ability to utilize an develop computerized spreadsheets and other applications
•Strong computer skills in Basic Excel
•Excellent attention to detail and processing procedures
•Knowledge of wage withholding orders and garnishments
•Excellent client service and clear, timely and accurate communication skills
•Ability to work in a team oriented, time sensitive environment
•Ability to maintain confidentiality is mandatory
•Ability to develop and maintain cooperative working relationships
•Ability to adapt quickly to change and deliver under the pressure of deadlines
•Ability to stoop, lift, reach and move 25 pounds on an occasional basis
 
Bay Ltd. is an Equal Opportunity Employer
 
Data Entry I
 
JOB SUMMARY:
The Data Entry I position is responsible for the validation of job cost distribution for requisition processing and accurately logging information into computer system.
ESSENTIAL FUNCTIONS:
•Shall receive specific training and be able to work in both Berry PO & eCMS systems with a high degree of proficiency.
•Log Electronic Requisitions into the Berry PO System
•Key and Enter completed requisition information daily into computer log
•Maintain requisition files in purchasing department
•Complete requisitions in purchase order system when required
•Validate Job Cost Distribution for requisition processing
•Assist purchasing manager as necessary with purchase order information.
•Verify completed work for accuracy and make any required changes immediately.
•Distribute completed and signed purchase orders to appropriate individuals and vendors as required.
•Log and file all requisitions
•File signed purchase orders acknowledgements.
•Make copies for department, Distributes office mail, Locates files as needed, maintains office supplies and assists with administrative duties as needed
•Collaborate with co-workers and management in a team environment
•Comply with all quality, safety and performance requirements relevant to the position.
•Issue Field PO books as needed
•Communicate directly with requisition writers to resolve issues with requisition submissions.
•Perform other duties as assigned
QUALIFICATIONS:
•High School Diploma or GED required
•Minimum of 2 years of office data entry experience
•Knowledge of Heavy Construction Industry
•Ability to process multiple types of contracts/reports
•Ability to read and interpret purchase order information
•Ability to communicate effectively, both verbal and written with customers and employees at all levels
•Proficient in Microsoft Excel and Microsoft Word
•Must be proactive and self-motivated with the ability to work with minimal supervision
•Excellent time-management skills, and a strong multi-tasking ability
 
Bay Ltd. is an Equal Opportunity Employer

Administrative Assistant – Temporary

JOB SUMMARY:
The Temporary Administrative Assistant is responsible for assisting the Executive Admin in supporting the accounting department with daily administrative/clerical duties and special projects as requested or directed.
ESSENTIAL FUNCTIONS:
•Duties include but are not limited to: clerical duties, routine filing, scanning, special projects as directed and general administrative accounting duties
•Provide support to daily operations of the department including but not limited to typing, filing, answering phone, doing reception work, mail processing
•Audit files to ensure compliance with records retention policies
•Prepare prior year files for storage
•Exercise discretion and independent judgement when handling company and department day to day information
•Research, analyze and summarize basic information related to the tasks at hand
•Knowledge of the organization to complete assignments
•Perform other duties as requested, directed or assigned
QUALIFICATIONS:
•High School Diploma or GED required
•Minimum of 1-2 years of office experience
•Knowledge of Heavy Construction Industry a plus
•Knowledge of Accounting is preferred
•Ability to read and interpret department information
•Ability to communicate effectively, both verbal and written with customers and employees at all levels
•Proficient in Microsoft Excel and Microsoft Word
•Must be proactive and self-motivated with the ability to work with minimal supervision
•Excellent time-management skills, and a strong multi-tasking ability
 
Bay Ltd. is an Equal Opportunity Employer
 
Billing Support Associate
 
JOB SUMMARY:
The Billing Support Associate position is responsible for the day-to-day functions of billing department and providing general administration support to billing and accounting department.
ESSENTIAL FUNCTIONS:
•Key all A/R invoices into ERP accounting system
•Scan, index and file all A/R invoices
•Receive shipments of equipment timesheets, sort and route copies to appropriate department or biller
•Add weekly billing hours to status reports after payroll processing is finalized
•Assist billing team by printing out field tickets, billing reports, third party invoices, and assists with email and mailing of all invoices
•Verify vendor information prior to processing
•Ensure approvals and supporting documents are attached to each invoice prior to entry
•Process invoices utilizing analytical skills to identify inconsistencies or inaccuracies, and ensure that invoices and expenses are correctly coded and authorized as per internal guidelines
•Maintain accurate historical records by utilizing digital imaging system and scanning/indexing all accounting supporting documentation
•Provides interim administrative support to CFO as needed
•Assist in sorting and distributing incoming mail
•Collaborate with co-workers and management in a team environment
•Comply with all quality, safety and performance requirements relevant to the position
•Perform other duties as assigned
QUALIFICATIONS:
•High School Diploma or GED required
•One to two years’ experience in job related accounting duties
•Commitment to excellent customer service, well organized, and demonstrates accuracy and thoroughness
•Able to work with a diverse team environment
•Ability to maintain the highly confidential nature of Accounting Department work
•Ability to communicate effectively, both verbal and written with customers, vendors, and employees at all levels
•Proficient in MS Office, including Excel, Word, and Outlook
•Able to plan and prioritize work activities and uses time efficiently
 
Bay Ltd. is an Equal Opportunity Employer
 
 
 
 
 

Coordinator- Louisiana location

JOB SUMMARY:

The Coordinator position will be responsible for the coordination of offshore personnel to designated jobsites and ensuring compliance with federal requirements as well as internal processes. Position will assist Sr. Recruiter with hiring and manpower needs as needed.

ESSENTIAL FUNCTIONS:

  • Coordinate the day-to-day of offshore personnel of mobilization details, including lodging and travel arrangements
  • Work closely with project management team to forecast upcoming manpower needs
  • Ensure that government documentation needed to travel offshore is current and maintains an accurate employment documentation database
  • Reviews and evaluates applicant qualifications and eligibility for specified licensing or craft certifications based on offshore/onshore position requirements
  • Ensure that offshore employees training remains current, and schedule refresher training as necessary
  • Assist Senior Recruiter with the following:
    • Hiring of and training of employees
    • Assign training and time badges
    • Assist in recruiting efforts to fill manpower needs for Division
  • Responds to internal/external emails and phone calls in a timely manner
  • Ensure solutions meet business needs and requirements
  • Maintain confidentiality of personnel records and sensitive information
  • Promotes Bay’s Quality and Safety values within the department
  • Perform other duties as requested, directed or assigned

 

QUALIFICATIONS:

  • High School Diploma or G.E.D. is required
  • Minimum of 2 years experience in job related duties with recruiting and offshore
  • Experience in personnel recruitment and offshore personnel coordination is preferred
  • Strong organizational, multi-tasking, administration and time-management skills
  • Ability to cross-train in related positions to assist/fill-in as required
  • Ability to work outside of normal business hours to respond to personnel emergencies which may include evenings and weekends
  • Ability to read and interpret policies, guidelines, contracts and business processes efficiently
  • Proficient in MS Office Suite programs and office related equipment
  • Ability to communicate effectively, both verbal and written with customers and employees at all levels

Bay Ltd. is an Equal Opportunity Employer

 

Vehicle Data Analyst

JOB SUMMARY:

The Vehicle Data Analyst is responsible for monitoring and analyzing the driver safety program in order to reduce the liability of company passenger vehicles on the road and ensure that vehicles used for company business are operated in a safe manner the prevents injury and property damage. This position will analyze, trend, and develop KPI’s on fleet of approximately 500+ passenger vehicles.

ESSENTIAL FUNCTIONS:

  • Manage and provide technical direction for the company’s vehicle monitoring software, including system administration, tracking vehicles using GPS monitoring, managing alerts, creating reports, updating GPS and geofencing configuration, maintaining auditing parameters
  • Interpret data and perform analytics on data gathered from vehicle tracking system, such as analyzing driver behavior, productivity, and vehicle safety metrics
  • Evaluate specific requirements within vehicle policy and report analysis to management and safety so that corrective actions can be taken
  • Perform a variety of duties requiring using independent judgement and technical knowledge
  • Work with Safety Department to maintain and update the company’s Vehicle Safety Policy and ensure that drivers operating vehicles for business purposes are qualified are adhering to policy
  • Ensure consistent application of fleet business processes by staying updated on changing laws and regulations pertaining to business use of vehicles
  • Maintain and monitor driver qualification information by performing periodic audits of driver qualifications, including MVRs, Driver’s Licenses, and score cards produced by monitoring system, to verify driver eligibility and provide updates to supervisors and safety department as well as recommendations for corrective actions or revoking/suspending privileges
  • Define categories of vehicle/driver usage (site only, site and outside business use, commuter and site, commuter +, unlimited, eg) monitors vehicles/drivers against those criteria
  • Supply information about maintenance metrics collected through monitoring system to the Equipment Division
  • Ensure compliance of all safety procedures and policies while promoting Bay’s safety culture
  • Write technical and end-user documentation and training/user guides
  • Performs other duties as requested, directed or assigned

QUALIFICATIONS:

  • Bachelor’s degree or 2-5 years of relevant job experience including business analysis, creating documentation, and collecting and interpreting data and analyzing results
  • Software knowledge requirements: Intermediate to Advanced Excel skills, PowerPoint, Outlook, database knowledge and experience with database or programming languages
  • Preferred: Experience with fleet tracking system or GPS vehicle tracking system is a plus but not required; Possess the ability to learn new software products
  • Preferred: Previously had 2-3 years of automotive fleet administration experience or working knowledge of Equipment Fleet within the Heavy Construction Industry
  • Preferred: Experience in tracking equipment fleet, vehicle compliance, vehicle safety, and performing data analysis on equipment/fleet
  • Preferred: familiarity with DOT standards and industry practices
  • Attention to detail; Ability to communicate effectively, both verbal and written with customers and employees at all levels

Bay Ltd. is an Equal Opportunity Employer

Cost Tech

JOB SUMMARY:

The Cost Tech works directly for the Project Controls Director and Divisional Leaders for Job Costing and Productivity Measurement.

ESSENTIAL FUNCTIONS:

  • Maintains financial and administrative control over client’s projects including establishing a work breakdown structure, budget setup and tracking, forecasting and change management
  • Completes weekly forecast updates in order to maintain accurate reporting of the latest estimate and estimate at completion
  • Verifies project team follows change management procedures and guidelines
  • Monitors commitments and actuals on a regular basis in order to verify expenditures
  • Analyzes labor hours and labor rates and forecast based on detailed labor trend analysis and remaining work
  • Prepares costs reports, including financial and other key performance indicators
  • Develops appropriate financial models on project/program progression
  • Performs other job related duties as requested, directed or assigned

QUALIFICATIONS:

  • Minimum of 3 yrs. experience in related field or equivalent experience
  • High School Diploma or GED required
  • Strong written and verbal communication skills
  • Must have strong math skills/Accounting skills
  • Ability to meet critical deadlines
  • Proficient knowledge in Construction Industry Standards
  • Ability to understand and follow directions
  • Must have strong computer skills, particularly in MS Office, Excel and Word; knowledge of HCSS estimating software and MS Access is preferred
  • Time management skills and organization skills
  • Functions effectively as part of a team
  • Problem-solving, analytical, critical-thinking and decision-making skills
  • Demonstrates and promotes ethical behavior

Bay Ltd. is an Equal Opportunity Employer

 

Asphalt Superintendent

JOB SUMMARY:

The Superintendent is responsible for the management and timely completion of site civil projects within an allotted budget. The position will be responsible for scheduling the project activities and directly supervise various Foremen in the construction of a project site.

ESSENTIAL FUNCTIONS:

•Coordinate crew production through directives given to foremen
•Maintain construction schedule while identifying and solving problems
•Examine contract drawings and specifications
•Order materials and schedule inspections as necessary throughout the process
•Ensures that all resources assigned are maintained, protected, secured and used
•Promotes job site safety, encourages safe work practices and rectifies job site hazards immediately
•Responsible for all employees and contractors adhering to company safety policies
•Work with Project Management to create look ahead reports
•Maintain clean, organized job sites and equipment
•Responsible of daily activities reports and tracking materials
•Perform other duties as assigned

QUALIFICATIONS:
•High School Diploma or GED required
•5+ years’ civil management experience including experience with asphalt paving operations, dirt and base
•Knowledge in heavy construction industry and knowledge of Civil/Heavy Highway Industry
•Ability to read carpenter, concrete, dirt and excavation drawings and sketches
•Proficient knowledge in Construction Industry Standards
•Proficient with Microsoft Office Suite; Word, Excel, & Outlook
•Must possess a valid driver’s license
•Ability to read asphalt paving plans, drawings, and sketches
•Must be able to be work non-routine hours, when necessary
•Bilingual (English/Spanish) is preferred
•Successful completion of pre-employment MVR, background, and drug Screen

Bay Ltd. is an Equal Opportunity Employer

   

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

             

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